PRIVACY POLICY VICHEMIC.PL ONLINE STORE

TABLE OF CONTENTS:

GENERAL PROVISIONS
BASICS OF DATA PROCESSING
PURPOSE, BASIS AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE
RECIPIENTS OF DATA IN THE ONLINE STORE
PROFILING IN THE ONLINE STORE
THE RIGHTS OF THE PERSON WHO THE DATA CONCERNS
COOKIES IN THE ONLINE STORE AND ANALYTICS
FINAL PROVISIONS
GENERAL PROVISIONS

This Online Store privacy policy is informative, which means that it is not a source of obligations for Service Users or Customers of the Online Store. The privacy policy contains primarily rules for the processing of personal data by the Administrator in the Online Store, including the basics, purposes and period of personal data processing and the rights of data subjects, as well as information on the use of Cookies and analytical tools in the Online Store.

The administrator of personal data collected through the Online Store is Norbert Szmajdewicz conducting business activity under the name Vichemic Industries Norbert Szmajdewicz entered in the Central Register and Information on Economic Activity of the Republic of Poland kept by the minister competent for economy, having: address of place of business and address for delivery: Daniszewska 24C loc. 15, 03-230 Warsaw, NIP 5242810030, REGON 365583438, e-mail address: kontakt@vichemic.pl, phone number: 507251675 – hereinafter referred to as the “Administrator” and being both the Online Store Service Provider and the Seller.

Personal data in the Online Store are processed by the Administrator in accordance with applicable law, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and in the free movement of such data and repealing Directive 95/46 / EC (General Data Protection Regulation) – hereinafter referred to as “GDPR” or “GDPR Regulation”. The official text of the GDPR Regulation: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679

Using the Online Store, including making purchases, is voluntary. Similarly, the provision of personal data related to the Service User or Customer using the Online Store is voluntary, with two exceptions: (1) concluding contracts with the Administrator – failure to provide in cases and to the extent indicated on the Online Store website and in the Online Store Regulations and this privacy policy personal data necessary to conclude and perform the Sales Agreement or the contract for the provision of Electronic Services with the Administrator results in the inability to conclude this contract. Providing personal data is in this case a contractual requirement and if the data subject wants to conclude a given agreement with the Administrator, he is obliged to provide the required data. Each time the scope of data required to conclude a contract is indicated previously on the Online Store website and in the Online Store Regulations; (2) the Administrator’s statutory obligations – providing personal data is a statutory requirement arising from the generally applicable provisions of law imposing an obligation on the Administrator to process personal data (e.g. data processing for the purpose of keeping tax or accounting books) and failure to provide it will prevent the Administrator from performing these obligations.

The Administrator makes special care to protect the interests of persons to whom the personal data processed by him relates, and in particular is responsible and ensures that the data collected by him are: (1) processed in accordance with the law; (2) collected for specified, legitimate purposes and not subjected to further processing incompatible with those purposes; (3) factually correct and adequate in relation to the purposes for which they are processed; (4) stored in a form that identifies the persons to whom they relate, no longer than necessary to achieve the purpose of processing, and (5) processed in a manner that ensures adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage by appropriate technical or organizational measures. Taking into account the nature, scope, context and purposes of processing, as well as the risk of violation of the rights or freedoms of natural persons of different probability and severity of threat, the Administrator implements appropriate technical and organizational measures to process it in accordance with this Regulation and to be able to demonstrate it. These measures are reviewed and updated as necessary. The administrator uses technical measures to prevent the acquisition and modification by unauthorized persons of personal data sent electronically.

All words, expressions and acronyms appearing in this privacy policy and beginning with a capital letter (e.g. Seller, Online Store, Electronic Service) should be understood in accordance with their definition contained in the Online Store Regulations available on the Online Store website.

BASICS OF DATA PROCESSING

The administrator is entitled to process personal data in cases where – and to the extent that – at least one of the following conditions is met: (1) the data subject has consented to the processing of his personal data for one or more specific purposes ; (2) processing is necessary for the performance of a contract to which the data subject is party or to take action at the request of the data subject before the conclusion of the contract; (3) processing is necessary to fulfill the legal obligation incumbent on the Administrator; or (4) processing is necessary for purposes arising from legitimate interests pursued by the Administrator or by a third party, except for situations where the interests or fundamental rights and freedoms of the data subject, requiring personal data protection, prevail over these interests , in particular if the data subject is a child.

The processing of personal data by the Administrator requires at least one of the grounds indicated in point 2.1 privacy policy. The specific grounds for the processing of personal data of the Online Store Customers and Customers by the Administrator are indicated in the next section of the privacy policy – in relation to the given purpose of processing personal data by the Administrator.

PURPOSE, BASIS AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE

Each time the purpose, basis and period as well as the recipient of personal data processed by the Administrator result from actions taken by a given Service Recipient or Customer in the Online Store or by the Administrator. For example, if the Customer decides to make purchases in the Online Store and chooses personal pickup of the purchased Product instead of courier, his personal data will be processed in order to perform the concluded Sales Agreement, but will no longer be made available to the carrier performing the shipment at the request of the Administrator.
The Administrator may process personal data as part of the Online Store for the following purposes, on the basis and during the periods indicated in the table below:

Purpose of data processing. Legal basis for data processing. Data storage period
Performance of the Sales Agreement or contract for the provision of Electronic Services or taking action at the request of the data subject before the conclusion of the above-mentioned contracts Article 6 para. 1 lit. b) GDPR Regulation (performance of the contract) – processing is necessary to perform the contract to which the data subject is party or to take action at the request of the data subject before concluding the contract. The data is stored for the period necessary to perform, terminate or otherwise terminate the concluded Sales Agreement or contract for the provision of Electronic Services.
direct marketing

Article 6 1 lit. f) GDPR Regulations (legitimate interest of the administrator) – processing is necessary for purposes arising from the legitimate interests of the Administrator – consisting in taking care of the interests and good image of the Administrator, his Online Store and the desire to sell Products

The data is stored for the duration of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of the Administrator’s claims against the data subject due to the Administrator’s business activities. The limitation period is specified by law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and two years for a Sales Agreement).

The administrator may not process data for the purpose of direct marketing in the event of effective objection in this regard by the data subject.

Marketing Article 6 para. 1 lit. a) GDPR Regulation (consent) – the data subject has consented to the processing of his personal data for marketing purposes by the Administrator.The data is stored until the data subject withdraws his consent for further processing of his data for this purpose.
Keeping tax books Article 6 para. 1 lit. c) GDPR Regulations in connection with from art. 86 § 1 of the Tax Code, i.e. of January 17, 2017 (Journal of Laws of 2017, item 201) – processing is necessary to fulfill the legal obligation incumbent on the Administrator. The data is stored for the period required by law requiring the Administrator to store books tax (until the expiry of the limitation period for tax liability, unless tax laws provide otherwise).
Determining, pursuing or defending claims that may be raised by the Administrator or which may be raised against the Administrator. Article 6 para. 1 lit. f) GDPR Regulations (legitimate interest of the administrator) – processing is necessary for purposes arising from the legitimate interests of the Administrator – consisting in establishing, investigating or defending claims that can be raised by the Administrator or which can be raised against the Administrator. Data is stored for the duration of legally legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims that may be raised against the Administrator (the basic limitation period for claims against the Administrator is six years).
Using the Online Store website and ensuring its proper functioning Article 6 para. 1 lit. f) GDPR Regulations (legitimate interest of the administrator) – processing is necessary for purposes resulting from the legitimate interests of the Administrator – consisting in running and maintaining the Online Store website. The data is stored for the duration of the existence of a legitimate interest pursued by the Administrator, but no longer than for a period of limitation of the Administrator’s claims against the data subject for the Administrator’s business activities. The limitation period is specified by law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and two years for a Sales Agreement).

Keeping statistics and analyzing traffic in the Online Store Article 6 para. 1 lit. f) GDPR Regulations (legitimate interest of the administrator) – processing is necessary for purposes arising from the legitimate interests of the Administrator – consisting in keeping statistics and analyzing traffic in the Online Store in order to improve the functioning of the Online Store and increase the sale of Products Data is stored for the duration of legally justified interest pursued by the Administrator, but no longer than for the period of limitation of the Administrator’s claims against the data subject for the business activity conducted by the Administrator. The limitation period is specified by law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and two years for a Sales Agreement).
RECIPIENTS OF DATA IN THE ONLINE STORE

For the proper functioning of the Online Store, including for the implementation of Sales Agreements concluded, it is necessary for the Administrator to use the services of external entities (such as e.g. software supplier, courier or payment processing entity). The administrator uses only the services of such processing entities that provide sufficient guarantees for the implementation of appropriate technical and organizational measures, so that the processing meets the requirements of the GDPR Regulation and protects the rights of data subjects. Transfer of data by the Administrator does not occur in every case and not to all recipients or categories of recipients indicated in the privacy policy – the Administrator transfers data only when it is necessary to achieve a given purpose of personal data processing and only to the extent necessary to achieve it. For example, if the Customer uses personal pickup, his data will not be transferred to the carrier cooperating with the Administrator.

Personal data of the Online Store Users and Customers may be transferred to the following recipients or categories of recipients:

carriers / forwarders / courier brokers / entities operating the warehouse and / or the shipping process – in the case of a Customer who uses the Online Store’s method of product delivery by post or courier, the Administrator provides the Customer’s collected personal data to the selected carrier, forwarder or broker Administrator’s order, and if the shipment takes place from an external warehouse – to the operator of the warehouse and / or the shipping process – to the extent necessary to complete the delivery of the Product to the Customer.

entities that support electronic payments or a payment card – in the case of a Customer who uses the Online Store with an electronic payment method or a payment card, the Administrator provides the Customer’s personal data collected to the selected entity servicing the above payments in the Online Store at the request of the Administrator to the extent necessary to support payments made by customer.

service providers providing the Administrator with technical, IT and organizational solutions that enable the Administrator to conduct business activities, including the Online Store and Electronic Services provided through it (in particular the computer software provider to run the Online Store, the e-mail and hosting provider and the management software provider company and providing technical support to the Administrator) – the Administrator provides the collected personal data of the Customer to the selected supplier acting on his behalf only in the case and to the extent necessary to achieve the given purpose of data processing in accordance with this privacy policy.
providers of accounting, legal and advisory services providing the Administrator with accounting, legal or advisory support (in particular an accounting office, law firm or debt collection company) – the Administrator provides the collected personal data of the Customer to the selected supplier acting on his behalf only in the case and to the extent necessary to implement the given the purpose of data processing in accordance with this privacy policy.

providers of social plugins, scripts and tools enabling the integration of the Online Store website and Electronic Services provided through it with the electronic services of external social networking sites, including:

Facebook Ireland Ltd. – The Administrator uses Facebook social plugins on the Online Store website (e.g. Like button, Share or log in using Facebook login details) and therefore collects and provides personal data of the Service Recipient using the Online Store website to Facebook Ireland Ltd. (4 Grand Canal Square, Grand Canal Harbor, Dublin 2 Ireland) to the extent and in accordance with the privacy principles available here: https://www.facebook.com/about/privacy/ (these data include information on activities on the Online Store website – including information about the device, websites visited, purchases, displayed ads and how to use the services – regardless of whether the Service User has a Facebook account and is logged in to Facebook).

PROFILING IN THE ONLINE STORE

The GDPR Regulation requires the Administrator to inform about automated decision-making, including profiling referred to in art. 22 paragraph 1 and 4 of the GDPR Regulation, and – at least in these cases – relevant information about the rules for their adoption, as well as about the significance and anticipated consequences of such processing for the data subject. With this in mind, the Administrator provides information on possible profiling in this section of the privacy policy.

The Administrator may use profiling for direct marketing purposes in the Online Store, but the decisions made on the basis of it by the Administrator do not relate to the conclusion or refusal to conclude the Sales Agreement or the possibility of using Electronic Services in the Online Store. The effect of using profiling in the Online Store may be, for example, granting a given person a discount, sending them a rebate code, reminding about unfinished purchases, sending a Product proposal that may suit the interests or preferences of a given person, or offering better conditions compared to the standard offer of the Online Store . Despite profiling, a given person makes a free decision whether they want to take advantage of the discount received in this way, or better conditions and make a purchase in the Online Store.

Profiling in the Online Store is based on the automatic analysis or forecast of a given person’s behavior on the Online Store website, e.g. by adding a specific Product to the basket, browsing the page of a specific Product in the Online Store or by analyzing the previous history of purchases made in the Online Store. The condition for such profiling is that the Administrator has personal data of a given person in order to be able to subsequently send them, e.g. a rebate code.

The data subject has the right not to be subject to a decision that is based solely on automated processing, including profiling, and has legal effects on that person or similarly significantly affects him. THE RIGHTS OF THE PERSON WHO THE DATA CONCERNS

Right of access, rectification, limitation, deletion or transfer – the data subject has the right to request from the Administrator access to his personal data, rectification, deletion (“right to be forgotten”) or restriction of processing and has the right to object to processing, and also has the right to transfer his data. Detailed conditions for exercising the abovementioned rights are indicated in art. 15-21 of the GDPR Regulation.

The right to withdraw consent at any time – a person whose data is processed by the Administrator on the basis of expressed consent (pursuant to art.6 par.1 lit.a) or art. 9 item 2 lit. a) of the GDPR Regulation), it has the right to withdraw consent at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal.

The right to lodge a complaint to the supervisory body – a person whose data is processed by the Administrator has the right to lodge a complaint to the supervisory body in the manner and manner specified in the provisions of the GDPR and Polish law, in particular the Personal Data Protection Act. The supervisory body in Poland is the President of the Office for Personal Data Protection.

Right to object – the data subject has the right to object at any time – for reasons related to his particular situation – to the processing of personal data concerning him based on art. 6 clause 1 lit. e) (public interest or tasks) or f) (legitimate interest of the administrator), including profiling based on these provisions. In this case, the administrator may no longer process this personal data, unless he demonstrates the existence of valid legitimate grounds for processing, overriding the interests, rights and freedoms of the data subject, or grounds for establishing, investigating or defending claims.

Right to object to direct marketing – if personal data are processed for the purposes of direct marketing, the data subject has the right to object at any time to the processing of personal data concerning him for the purposes of such marketing, including profiling, to the extent that which processing is associated with such direct marketing.

In order to exercise the rights referred to in this point of the privacy policy, you can contact the Administrator by sending an appropriate message in writing or by e-mail to the Administrator’s address indicated at the beginning of the privacy policy or using the contact form available on the Online Store website.
COOKIES IN THE ONLINE STORE AND ANALYTICS

Cookies are small text information in the form of text files, sent by the server and saved on the side of the person visiting the Online Store website (e.g. on the hard disk of a computer, laptop or on the smartphone’s memory card – depending on which device it uses visiting our Online Store). Detailed information about Cookies as well as the history of their creation can be found, among others here: http://en.wikipedia.org/wiki/Ciasteczko.

The administrator may process the data contained in cookies when visitors use the Online Store website for the following purposes:

identification of Service Users as logged in to the Online Store and showing that they are logged in;

remembering Products added to the basket to place an Order;

remembering data from completed Order Forms, surveys or login data to the Online Store;

adapting the content of the Online Store website to the individual preferences of the Service Recipient (e.g. regarding colors, font size, page layout) and optimizing the use of Online Store pages;

keeping anonymous statistics showing how to use the Online Store website;

remarketing, i.e. research on the characteristics of the behavior of visitors to the Online Store by anonymous analysis of their activities (e.g. repeated visits to specific websites, keywords, etc.) in order to create their profile and provide them with advertisements tailored to their anticipated interests, also when they visit other websites in the Google Ireland Ltd. and Facebook Ireland Ltd. advertising network

By default, most web browsers available on the market accept saving cookies by default. Everyone has the ability to specify the conditions for the use of cookies using their own web browser settings. This means that you can, for example, partially limit (e.g. temporarily) or completely disable the option of saving Cookies – in the latter case, however, this may affect some of the functionalities of the Online Store (for example, it may be impossible to go through the Order path via the Order Form due to for not remembering Products in the basket during the next steps of placing the Order).

The web browser settings for cookies are important from the point of view of consent to the use of cookies by our online store – in accordance with the law, such consent may also be expressed through the web browser settings. In the absence of such consent, you should change your web browser settings in the field of cookies.

Detailed information on changing the settings for Cookies and their self-removal in the most popular web browsers are available in the help section of the web browser and on the following pages (just click on the link):
in the Chrome browser

in Firefox

in Internet Explorer

in the Opera browser

in Safari

in the Microsoft Edge browser

The administrator may use the services of Google Analytics and Universal Analytics in the Online Store provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). These services help the Administrator keep statistics and analyze traffic in the Online Store. The collected data is processed as part of the above services to generate statistics helpful in administering the Online Store and analyzing traffic in the Online Store. These data are aggregate. The administrator using the above services in the Online Store collects such data as sources and medium of obtaining visitors to the Online Store and how they are stored on the Online Store website, information on the devices and browsers from which they visit the website, IP and domain, geographical data and demographic data (age , gender) and interests.

It is possible for a person to easily block access to Google Analytics for information on their activity on the Online Store website – for this purpose, for example, you can install the browser add-on provided by Google Ireland Ltd. available here: https://tools.google. com / dlpage / gaoptout? hl = en.

The Administrator may use the Facebook Pixel service provided by Facebook Ireland Limited (4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland) in the Online Store. This service helps the Administrator measure the effectiveness of advertisements and find out what actions are taken by visitors of the Online Store, as well as display tailored ads to these people. Detailed information about the operation of Facebook Pixel can be found at the following internet address: https://www.facebook.com/business/help/742478679120153?helpref=page_content.

Managing the operation of Facebook Pixel is possible through the settings of ads in your account on Facebook.com: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.

FINAL PROVISIONS

The Online Store may contain links to other websites. The administrator urges that after switching to other websites, read the privacy policy set out there. This privacy policy applies only to the Administrator’s Online Store.